When we plan the details of the next seasons early, we can market our programs better. Our student support specialist and operations support specialist prepare the website content, workbooks, calendars, and forms to ensure that management, instructors and the students are in sync.
The Director/Manager start planning for the next season around these dates:
Around second week of December
S1 of next year's program
Around second week of February
Around third week of April
Around third week of July
Around first week of October
S4.5 (5-week program)
Operations support to set up classes in our attendance tracking app.
Operations support to duplicate the "Attendance Tracking Template" sheet to create fresh tracker for new programs. Hide the attendance sheets of programs already finished.
Student support specialist to check the attendance sheets weekly so we won’t miss any names of paid students.
Operations support to to link the attendance sheets to the correct programs in the menu list. The goal is every attendance sheet can be easily found in this menu page. Operations support to send instructors the link to Instructor Area in MaS website to see so they can prepare for new programs.
Operations support to duplicate the previous season's sheet to create a fresh sheet for upcoming season. Do not erase the row with formulas that show the total for each columns.
Operations support to update each Program Header to indicate the new season's program name, dates, instructor and studio location. Please give status if studio and instructors are confirmed for the program.
Website and Registration Forms
Operations support will be given the new schedule for the programs. Please update the website when go signal is issued. Double check if all accordion and program overview sections are updated. IMPORTANT.
Operations support to update the Jotform options as well. Do a test registration to make sure the flow is working. When new registrations come, the CRM and registration sheet should both be synced. Double check if integrations and conditions are affected.