Tracking your billable work hours

Administrator
Aug 3, 2023
3 min read

Updated: Mar 18

Requirement:

All team members must use the TopTal time tracker at all times that they are billing for work with the company.
Untracked hours will not be paid.

Why The Time Tracker Is Used:

The tracker protects every team member by showing two things:

The team member is online
The team member is focused on MaS and has removed distractions such as chats with friends, social media, work for other jobs etc.

Creating your tracker account

Create an account using your personal email here https://tracker.toptal.com/signup.
Share your login details with the director and manager.
On your account settings, please change time zone to "America - Los Angeles". Save.
On the left sidebar, click "Projects". Create a single project with this title "{yourFirstName} - Movers and Shakers"
Invite "camdomantay@gmail.com" to your project team as "Supervisor".
Download the TopTracker app (download link is in the site) and install it on your laptop/local computer
Login to the TopTracker app and go to settings.
Select "General" tab and apply the following configurations:
- Interval time should be set to "every 10 minutes" - Enable "Resume Tracking After Idle" - Enable "Take Screenshots" - Disable "Review Images Before Upload"
Go to "Advanced" tab and apply the following configurations:
- Disable "Blur Screenshots Before Upload" - Disable "Blur Camerashots Before Upload" - Disable "Randomized Tracking" - Enable "Activity Auto-Complete" - Enable "Ask Me for Activity Description On Tracking Start" - Disable "Ask Me for Activity Description On Tracking Stop"
As of the date of writing, there is no need to enable keyboard/mouse hits and camera.

Using the work tracker

When you start your shift, please make sure you track your time with this app - every task activity has to be tracked individually.
Please do not create a new project every time you start tracking an activity. Using the TopTracker app, select your Movers and Shakers project and then click "Start Tracking" button to track billable work time.
Kindly make it a habit to only start your shift when you've turned on the tracker. On breaks, stop the tracker.
Please avoid adding hours manually. If needed to input manual time entry, kindly ask the manager.
When you hit the end of a period (period means two weeks of work), you may use this template to compute your total hours to bill Danny. (Don’t edit the template - save a copy of it to your local computer.)
Send your billing invoice for the period once total hours is computed.

FAQs

🤔 Can I “Multi-Task”?

👉🏽 No. Ensure that chats with friends, social media, news sites, and other non-MaS related distractions are closed during times that you’re logging with the company. “Multi-tasking” on company related projects of course is fine. Time logged that’s focused on non-company activities will not be paid.

🤔 Isn’t That Strict?

👉🏽 Yes.

🤔 What If I’m Interrupted While Working?

👉🏽 That’s fine! Just like working in a physical office, use the bathroom, grab a snack etc. as you need to! Just refocus promptly and be reasonable with your time. The purpose of the tracker is just to remove unnecessary distractions.